Careers

The Administrative Assistant provides administrative and organizational support to the Executive Director and CTAC. The position supports executive operations, Board and committee activities, records and information management, personnel administration, communications, events, and general office operations.

For a full job description click here

Interested applicants should submit the following materials:

• Cover letter outlining their experience and qualifications
• Resume
• Three references, including at least two professional references and one community reference.

Application materials should be submitted to ExecutiveDirector@crookedtree.org with the subject line “Administrative Assistant.”
References will not be contacted without the candidate's knowledge.

Crooked Tree Arts Center - Petoskey is seeking a dedicated and reliable Building Manager to oversee the maintenance, operations, and improvements of all building-related activities. The ideal candidate will be responsible for ensuring the safety, functionality and upkeep of the facilities. This position will focus on maintaining the condition of the facilities while managing costs, optimizing space, and ensuring compliance with safety regulations. The Facilities Manager will also work closely with other departments to support the day-to-day operations of CTAC, including set up and clean up for events and general cleaning within its facilities. 

To apply, please email a cover letter, resume, and references to Business Director, Carina Hume at carina@crookedtree.org.

For a full job description, please click here.

 

Position Title: Part-Time Bookkeeper
Location: Crooked Tree Arts Center, 461 E Mitchell Street, Petoskey, MI
Reports To: Business Director
Status: Part-time, non-exempt

Position Summary

As Part-Time Bookkeeper at Crooked Tree Arts Center (CTAC) - Petoskey, you’ll be an integral part of a community-based arts organization that has served Northern Michigan for over 50 years. At CTAC, our mission is to create ways for people to connect, learn, and grow through the arts. We offer year-round visual arts exhibitions, classes, lectures, and other special events.

CTAC is seeking a dedicated and reliable Part-Time Bookkeeper to assist with steady data entry, accounts payable management, creating invoices, recording transaction deposits and grant tracking in conjunction with the CTAC Engagement Coordinator.

Key Responsibilities:

Assisting Business Director

• Enter vendor bills into QuickBooks online using correct GL codes and program classes
• Create and send client invoices for rentals, Performing Arts program sponsors and any other invoices needed.
• Create QB sales receipts for all revenue received through external sales programs
• Grant tracking in conjunction with Engagement Coordinator
• Process monthly credit card and bank reconciliations within QuickBooks online
• QuickBooks reporting for other staff when needed during our yearly budgeting process
• Performs other similar and related duties as directed by the Business Director not requiring materially different qualifications from those described in this document.

Knowledge, Skills, and Abilities Required:

• Experience with QuickBooks
• Strong attention to detail and strict confidentiality
• Familiarity with double-entry bookkeeping, debits, credits, and basic tax rules
• Strong organizational skills and the ability to manage multiple projects simultaneously
• Flexible schedule, two days/week, 15-20 hours

Minimum Qualifications:

• Education/Experience: Certificate/degree in Accounting or Minimum of three years of experience in Bookkeeping

Application Instructions:

Interested applicants should submit the following materials:

• Cover letter outlining their experience and qualifications
• Resume
• Three references, including at least two professional references and one community reference.

Application materials should be submitted to Carina Hume at carina@crookedtree.org.

Position Title: Engagement Coordinator
Location: Crooked Tree Arts Center, 461 E Mitchell Street, Petoskey, MI
Reports To: Development Director
Status: Full-time, Exempt

Position Overview:

As the Engagement Coordinator at Crooked Tree Arts Center-Petoskey, you will play a key role in managing and expanding the membership and volunteer programs. Under the supervision of the Development Director, you will provide essential administrative and operational support to ensure the smooth functioning of the development department, including database management. You will be responsible for deepening and expanding relationships with members and donors, managing member benefits, and overseeing special events, projects, and programs that enhance member and donor engagement

This position involves tasks such as gift processing, membership tracking, volunteer coordination, and maintaining accurate records. The ideal candidate is detail-oriented, highly organized, and personable, thriving in a dynamic, fast-paced, and creative environment.

Essential Duties and Responsibilities:

Membership Management & Donor Stewardship

• Serve as a primary point of contact for members and prospective members, responding to inquiries and providing information about membership benefits, programs, and opportunities.
• Provide excellent customer service and foster positive, ongoing relationships with members and donors.
• Collaborate with the Development Director to develop and implement strategies to attract, retain, and engage members.
• Identify and develop opportunities to increase member engagement and strengthen the overall membership experience.
• Coordinate and implement member benefits, including special events, mailings, promotions, and other engagement opportunities.
• Process memberships, donations, class registrations, event tickets, and other transactions in person, by phone, and online.
• Support membership and donor communications, including renewal letters, emails, and phone outreach.

Database Management

• Manage and maintain accurate membership, donor, and engagement records within CTAC's CRM system (Neon).
• Monitor membership renewals and expirations and support proactive outreach to encourage renewals and reduce attrition.
• Maintain accurate and consistent data, including reviewing records for duplicates and other discrepancies.
• Generate and maintain reports to track membership status, growth, retention, revenue, and engagement.
• Segment member and donor data to support targeted communications, stewardship, membership campaigns, and fundraising efforts.
• Work with Development Director and Marketing to ensure accurate lists and data for communications, events, campaigns, and donor stewardship.
• Analyze membership and donor data to identify trends, opportunities, and areas for improvement.
• Provide database and reporting support for Development Department initiatives, events, and board or committee needs.
• Stay current on Neon functionality and identify opportunities to improve database processes and reporting.

Volunteer Coordination

• Manage the volunteer database and serve as a primary contact for volunteers across CTAC program areas.
• Support volunteer recruitment, engagement, and retention efforts.
• Coordinate volunteer assignments based on skills, interests, and availability.
• Provide ongoing communication, support, and resources to volunteers.
• Maintain accurate records of volunteer hours and participation.
• Recognize and celebrate volunteer contributions through appropriate communications, events, and other appreciation efforts.

Event & Engagement Support

• Assist with the planning, coordination, and execution of fundraising, membership, and engagement events.
• Support event logistics, including registration, volunteer coordination, sponsorship fulfillment, and on-site execution.
• Collaborate with staff to create positive and engaging experiences for members, donors, volunteers, and guests.

Guest Services

• Provide front desk coverage on a limited, as-needed basis.
• Answer general visitor questions regarding programs, events, classes, and facility information.
• Process Sales Gallery transactions as needed during coverage shifts.

Knowledge, Skills & Abilities

• Strong written and verbal communication skills with the ability to interact professionally with members, donors, volunteers, staff, and visitors.
• Excellent customer service skills, including the ability to respond to inquiries, resolve issues, and build positive relationships.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Proficiency with databases and customer relationship management systems; experience with Neon preferred.
• Proficiency with Google Workspace (Docs, Drive, Sheets, etc.) and the ability to learn and adapt to new technology.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently while also collaborating effectively with a team.
• Knowledge or experience in an arts or nonprofit environment is a plus but not required.

Minimum Qualifications

• Bachelor's degree preferred.
• Previous experience in customer service, sales, membership management, nonprofit, or a related field.
• Equivalent combination of education and experience may be considered.

Compensation & Benefits

• Salary commensurate with experience
• Health Insurance
• 403(b) Retirement Plan
• Short-Term Disability Plan
• Two weeks paid vacation
• Paid organizational closure between Christmas and New Year's
• Spring Break paid time off

To apply:

Interested applicants should submit the following materials:

• Cover letter outlining their experience and qualifications
• Resume
• Three references, including at least two professional references and one community reference.

Application materials should be submitted to Michelle Horn at michelle@crookedtree.org with subject: Engagement Coordinator. 

We are currently accepting class/workshop proposals for Crooked Tree Arts Center - Petoskey.

Please submit CV, including teaching experience, sample artwork, and indication of your preferred subjects.

Petoskey: grace@crookedtree.org

We are currently accepting class/workshop proposals for Crooked Tree Arts Center - Traverse City.

Please submit CV, including teaching experience and brief description of proposed class or workshop.

Traverse City:  tc@crookedtree.org